Scheme of Delegation

Download: Scheme of Delegation

Summary Delegation of responsibilities

RESPONSIBILITES OF THE MEMBERS

  • To appoint and remove Members and determine role descriptions for Members
  • To appoint and remove Trustees
  • Review and agree the Articles of Association
  • To approve any Trust governance structural changes
  • Approve the trust Annual Accounts and audit report
  • To approve the Trusts development plan and then review progress of
  • To ratify the annual Trust budget plan, to include Trust services, individual academy budgets, to ensure compliance and links to improvement plans

RESPONSIBILITIES OF THE TRUST BOARD

The Extend Learning Academies Network is a charitable company limited by guarantee. The Trustees are the charity trustees (within the terms of section 97(1) of the Charities Act 1993) and responsible for the general control and management of the administration of the Trust in accordance with the provisions set out in the Memorandum and Articles of Association of the Trust

The Trustees retain authority and responsibility for the following:-

  • compliance with the provisions of the Funding Agreements
  • preparation and approval of these terms of reference under which the Academy is governed and subsequent amendments
  • agreement of the Academies annual funding in consultation with the local governing body
  • compliance with the Academies Financial Handbook
  • oversight with regard to the finances of the Trust and the Academy, including, but without limitation, responsibility for compliance with the financial and accounting requirements detailed within the Funding Agreement
  • determination of the corporate plan and strategy for the Academy and the Trust in consultation with the local governing body
  • the determination, after consultation with the local governing body, of the extent of the services provided to the Academy by the Trust and how the costs should be allocated
  • determining the cash flow policy for the Trust and the Academy and monitoring income and expenditure for the Trust and the Academy
  • setting targets each financial year as further detailed in the Master Funding Agreement
  • determining any additional financial and reporting targets for the Academy
  • as the legal employer of all staff, responsibility for human resource policies and procedures and terms and conditions of service
  • appointing the External and Internal Auditor for the Academies
  • maintaining fixed asset register
  • compliance with all statutory regulations and Acts of Parliament governing the operation of the Academies
  • determination of the admissions policy and arrangements for the Academies in accordance with admissions law and DfE codes of practice
  • determination of the educational vision of the Academies in consultation with the local governing body, including, but without limitation, determination of the Academy’s School Development Plan
  • To regulate LGB procedures to ensure the fulfilment of delegated duties given from the Board
  • MAT Key Performance Indicators – setting and reviewing performance of the Trust
  • Power to disband an LGB
  • responsibility for monitoring the performance of the Academies will sit with the Trust and will be delegated by the Trust
  • the Trustees will establish committees of the Board, namely; Finance, General Purposes and Personnel Committee; Curriculum, Standards and Pupil Welfare Committee, appoint the Chairs and any other committees as required

Appointment of

  • Chair and Vice Chair – Trust board
  • Trust Board Trustees
  • Chair of Finance committee
  • Company Secretary
  • Clerk – full Board
  • CEO
  • The Accounting Officer
  • Auditors

DELEGATION OF RESPONSIBILITIES OF THE LGB

Subject to the limitations set out above, the Trustees delegate the running of the Academy to the local governing body and specifically the following duties:-

  • implementation of actions required to comply with statutory regulations and the Funding Agreements
  • implementation of the policies agreed by the Trustees with regard to admissions and to the educational vision of the Academy, including, but without limitation, the School development Plan
  • oversight of the Academy activities
  • consideration of the Academy’s required funding and support to the Trustees in connection with the agreement with the DFE of the Academy’s budget
  • monitoring and reviewing expenditure on a regular basis and ensure compliance with the overall financial plan for the Academy
  • assisting the Trustees in complying with the provisions of the Funding Agreements
  • maintenance of the Academy estate in accordance with the guidelines established by the Trust
  • implementation of Trust’s procurement policies insofar as they impact on the Academy
  • monitor expenditure by the Academy in accordance with policies determined by the Trustees
  • notifying the Trust of any changes to fixed assets used by the Academy
  • To review the school Development Plan – in line with strategic aims of the Trust
  • Quality of Teaching – ensuring appropriate levels of support, challenge and intervention to support delivery of education outcomes
  • Pupil Premium – reviewing and challenging the value for money/Impact of the Pupil Premium in terms of educational outcomes and narrowing the achievement gap
  • To review the use of exclusion and confirm all fixed term exclusions and permanent exclusions. To reinstate excluded pupils
  • Policies relating only to an individual school – Such as school uniform
  • To establish and keep up to date a written policy and practice
    • Sex and relationships
    • Collective Worship
    • Extended Services
  • To establish and agree an admissions policy and admission arrangements
  • To represent the parent and community voice and ensuring their voice is heard at all levels
  • To act on and address any parental concerns and appeals on local issues
  • To prepare and publish the academy prospectus
  • Compliance of academy websites
  • Adoption and review of home-school agreements

 DELEGATION OF RESPONSIBILITIES OF THE CHIEF EXECUTIVE OFFICER

The Board of Directors acknowledge that the following responsibilities have been delegated to the

Chief Executive Officer:

  • implementing the agreed policies and procedures laid down by the Trust including the implementation of all statutory regulations, provisions within the Education Acts, and compliance with the Master Funding Agreements
  • advising the Trust on strategic direction, forward planning and quality assurance
  • the leadership and management of the Academy Trust, line management of HeadTeachers, Executive Head Teacher and Head of Operations including advising directors on setting appraisal targets and performance against appraisal targets
  • as Accounting Officer for the Trust, overall accountability and management of the Trust budget, and oversight of individual Academy budgets
  • advising the Trust on the appointment of the following Leadership posts; Head of School,

Head Teacher, Executive Headteacher and Director of Operations.

  • delegation of responsibility up to and including dismissal for all staff employed in the

Academies for which they are responsible, other than Heads of School which will remain the responsibility of the Directors

  • MAT Key Performance Indicators – setting and reviewing performance of the Trust
  • Key Performance Indicators – setting and reviewing performance of the Schools
  • To audit, determine and deliver a training and development framework for Directors and LGB (to include data, challenging performance, progress rates, achievement, PP, SEN, vulnerable and able pupils)

DELEGATION OF RESPONSIBILITIES OF THE Headteacher/Head of school

Subject to responsibilities of the local governing body and the policy statements of the Trust, the Head of School shall be responsible to the local governing body for:-

  • implementing the agreed policies and procedures laid down by the local governing body this includes the implementation of all statutory regulations
  • advising the local governing body on strategic direction, forward planning and quality assurance
  • the leadership and management of the Academy;
  • the admission of pupils;
  • managing the delegated budget and resources agreed by the Directors of the Board
  • the appointment of all other staff and (except to the extent directed otherwise by the Trustees and/or the local governing body), the salary grading, allocation of duties, appraisal and discipline of staff below Senior Leadership Team level
  • the maintenance of good order and discipline by the pupils including their suspension and/or exclusion within the framework laid down by the local governing body; and all such additional functions as may be assigned under the job description or contract of employment.
  • the Head of School will report to the Chief Executive Officer on all matters regarding the above